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2017 Annual Meeting - Vendor Registration
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2017 Annual Meeting - Vendor Registration

5/10/2017 to 5/11/2017

When: May 10-11, 2017
Where: Arrowwood Resort
2100 Arrowwood Lane NW
Alexandria, Minnesota  56308
United States
Contact:
Allison Kindseth

Phone: 651-635-0923

Registration Information
Online registration is closed.
Details

Agenda-at-a-Glance PreConference Session Descriptions
& Speaker Bios
Conference Handouts Lodging & Directions Frequently Asked Questions Networking Events Exhibitor Listing Call for Presentations Exhibitor & Sponsorship Opportunities Home Care Professional of the Year Award MN HomeCare PAC
Silent Auction & Wall of Wine
Become an MHCA Member
    

EXHIBITOR & SPONSORSHIP OPPORTUNITIES

In May, Minnesota HomeCare Association (MHCA) will celebrate its 47th Annual Meeting and Expo at the beautiful Arrowwood Resort in Alexandria, MN. The overwhelming majority of our membership is expected to attend along with several members of their support staff.

The event will feature multiple concurrent sessions, a keynote speaker, state and federal updates, a recognition luncheon program, and multiple sponsored social events. The MHCA Annual Meeting and Expo has always been a great value for companies wanting to make an impact with Minnesota home care providers, and this year's event will continue to provide that value!

Come and introduce our members to your products and services that will help increase their knowledge on new strategies, efficiencies, and clinical products to help strengthen their agency's future and ability to provide quality home care to their clients.

Who’s Attending?

Approximately 250 home health professionals who have management responsibility will be present, such as home care leaders, managers and supervisors, clinical service directors, and direct-care staff.

Provider Demographics by Licensure Type

  • 72% Medicare Certified
  • 22% Comprehensive
  • 4% Basic
  • 1% PCA/PCPO Only*

*25% of the other licensure types provide PCA services

Exhibitor Pricing

 MHCA Business Partner Members  $600
 Prospective Members  $900


Expo booths must be paid in full within 30-days of receipt of invoice. Sponsorships must be paid in full to be secure or promoted. No exhibit booth reservations after April 10 unless accompanied by payment in full. Booths may not be shared with other vendors.

Registration Includes

  • 8 x 10’ Exhibit Booth to display product/service and promotional material at the event

•    8 ft. back-wall drape
•    3 ft. side-rail drapes
•    2 x 8 ft. skirted table
•    Two chairs
•    Generic company sign with booth #

  • Attendee list with mail and email addresses (emailed after the event in a excel format)
  • Featured in day-of-show exhibitor directory/floor plan and conference website exhibitor listing
  • All meals during expo hours for (2) Reps

*Note: Electrical, additional equipment requests and shipping instructions will be sent along with exhibitor/booth confirmation 4-weeks prior to the show.

The Schedule

Wednesday, May 10, 2017

1:30 pm   Registration & Exhibit Set-up
5:00 pm   Exhibit Hall Grand Opening & Dinner
8:00 pm   MHCA Bonfire near Arrowwood Resort Cottages

 

Thursday, May 11, 2017

8:00 am   Breakfast, Exhibits, & General Sessions
12:00 pm
  Lunch in Expo Hall
1:00 pm   Prize Winners posted at the MHCA Booth
1:15 pm   Exhibit Tear Down


Sponsorship Opportunities

Sponsorships are non-refundable and must be paid in full to be secured or promoted.

Platinum Sponsorship - SOLD OUT!

Investment: $5,000 Member Rate  |  $7,500 Non-Member Rate

  • Includes exclusive sponsorship of the MHCA recognition luncheon in the Ballroom on Wednesday (sponsor will get recognition on table tents and have 5-minutes podium time for a formal introduction during the luncheon)
  • A double sized booth with premium placement (see floor plan)
  • Two complimentary exhibit representatives
  • Your sponsor logo on ALL related communications/marketing for the Annual Meeting; bi-monthly e-alerts, registration materials, event signage, and conference website
  • Full page color advertisement on the back cover of the Final Annual Meeting On-Site Brochure
  • 6-months MHCA website advertising (Home Page Rotating Marketing Banner – 1125 pixels by 360 pixels)
  • Pre and post-electronic participant list with mail and email addresses (pre-conference list will be sent out electronically 2-weeks prior to the show)

 

Gold Sponsorship - SOLD OUT!

Investment: $2,500 Member Rate  |  $3,750 Non-Member Rate

  • Includes exclusive sponsorship of the Region Meetings on Wednesday afternoon (sponsor will get recognition on all event signage/table tents and be provided an opportunity to welcome guests at each of the seven meetings)
  • Premium exhibit booth placement
  • Two complimentary exhibit representatives
  • Your sponsor logo on ALL related communications/marketing for the Annual Meeting; bi-monthly e-alerts, registration materials, event signage, and conference website
  • Half page color advertisement in the Final Annual Meeting On-Site Brochure
  • Pre and post-electronic participant list with mail and email addresses (pre-conference list will be sent out electronically 2 weeks prior to the show)

 

Silver Sponsorship - 1 REMAINING!

Investment: $1,500 Member Rate  |  $2,250 Non-Member Rate

  • Premium exhibit booth placement
  • Two complimentary exhibit representatives
  • Your sponsor logo on ALL related communications/marketing for the Annual Meeting; bi-monthly e-alerts, registration materials, event signage, and conference website
  • Quarter-page color advertisement in final printed Annual Meeting Program
  • Pre and post-electronic participant list with mail and email addresses (pre-conference list will be sent out electronically 2 weeks prior to the show)

 

A LA Carte Sponsorship Opportunities

Sponsorship Items:

   Member Rate
Non-Member Rate
 Wine & Cheese Tasting**
(SOLD OUT!)
$600
$900
 Welcome Bags*
(SOLD OUT!)
$500
$750
 Lanyards* $500
$750
 Advertising Inserts* $250
$375

*Fee does not include the cost of the actual product. Company ships logoed product or advertisement to MHCA 30-days in advance of the conference. Contact MHCA for quantity estimate.

**MHCA will provide event signage with your company logo and list your sponsorship in the on-site program.

 

The Fine Print

Expo Layout and Format

This conference will provide you with opportunities to network with the attendees during expo hours, over meals, during breaks, and during the evening social events. The show floor has free wireless internet access.  The expo hall does not have carpet.

2017 Floor Plan

 

Display Restrictions

All display items must be within the confines of the booth – no banners/counters/etc. on the floor and nothing in the aisle without prior approval by show coordinator. Absolutely no glitter or confetti allowed (violators will be assessed a $200 clean-up fee). No open flames allowed.

 

Your Exhibit Space

Booths are assigned based on sponsorship and the date payment is received in full. Exhibitors are able to request their top 5 booth preferences on the exhibit contract. MHCA does not assume responsibility for location of exhibit space selected or its proximity to any other exhibitors. Booths may not be shared with other vendors.

 

Parking & Loading Dock

Exhibitors may park in any of the Arrowwood Resort lots. The expo will be held in the Tennis Center of the resort, which has easy loading dock access.

Arrowwood Map

 

Electrical & Additional Expo Services

Electrical, additional equipment requests and shipping instructions will be sent along with exhibitor/booth confirmations 4-weeks prior to the show. If you have questions regarding additional services or equipment needs, please call A&N Conference Services at 320-253-4050 and reference the MHCA Annual Meeting.

 

Want to Add Additional Booth Reps or Change Names?

Booth fees include two complimentary booth representatives. Additional representatives will be charged $150. If you did not list the names of your representatives or need to change them, please contact the MHCA office at 651-635-0607.

 

Meals

Buffet meals are included with your booth fee for (2) booth representatives (dinner on Wednesday and breakfast and lunch on Thursday ). If you want to purchase a ticket for a special event, please contact the MHCA office at 651-635-0607.

 

Resort Information and Reservation Details

Arrowwood Resort and Conference Center
2100 Arrowwood Lane NW
Alexandria, MN 56308

http://www.arrowwoodresort.com/
Toll Free Reservation Line: 1-866-386-5263

Discounted Group Room Rate: $99.00 per night
Group Name: Minnesota HomeCare Association
Housing Deadline:  April 14, 2017

Cottages/Hospitality Suites: Please contact the Arrowwood resort for pricing on 2-3 bedroom cottages. Please note, Exhibitors staying in the cottages have often chosen to host company networking parties at the conclusion of the exhibit hall grand opening. MHCA will host a bonfire on Wednesday evening in the cottage area. Although not sponsored by MHCA, Business Partners are welcome to organize company events in the cottages.

 

Event Cancellation and Refund Policy

Expo cancellations must be in writing and received by MHCA 60-days prior to the event. No refunds for cancellations made after the cancellation deadline (March 10, 2017) or for no-shows (exceptions will only be made to this policy, should we be sold out with a wait list and able to secure a replacement).

Expo booths must be paid in full within 30-days of receipt of invoice. Sponsorships must be paid in full to be secure or promoted. No exhibit booth reservations after April 10 unless accompanied by payment in full. Booths may not be shared with other vendors.

Event sponsorship is not refundable.


Additional Rules of Conduct – Suitcasing Policy

Exhibitors will not distribute souvenirs or coupons outside of the exhibitor’s paid-for display space, post signs or other advertising displays elsewhere in the hotel, or sponsor any event that conflicts with the expo. Any distribution of sales materials or business cards or the attempt to solicit business from exhibitors or show visitors by non-exhibiting companies is a form of criminal trespass and strictly prohibited; violators will be removed by security. Please report any such activity to MHCA staff – violators are unfairly and unethically taking business and attention away from you, the paying participant. Exhibitors are discouraged from entering drawings for other exhibitors’ show prizes.

  * Disclaimer: This conference and the particular sessions listed above are not affiliated in any way with Marvel Entertainment, the Walt Disney Company, or any similar entertainment business.


CONFERENCE SPONSORS

                                                           

 
 

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